Best-in-class property managers depend on stringent recordkeeping and thorough communication, especially with tenants. And traditionally run property management offices generate a monumental amount of paper. While some ends up as recyclable waste—not itself ideal—a bulk of this paper must actually be kept and—best of luck here—sufficiently organized for you to find and reference again later.
Each page from a lease agreement, posted notice, faxed, signed, or mailed document, and frequent inspection report, builds your connection with a tenant. Any one piece of paper could prove useful later should you need to resolve a disagreement, settle a dispute, or go to small claims court. And so, taken all together, this abundance of paper is the bread and butter of the property management industry: it promotes understanding, reduces confusion, and helps avoid and resolve disputes between PMs and their tenants.
So traditional property management businesses hoard paper like dragons hoard gold: they don’t often use it, but they keep accumulating it, because—well—you never know. It’s understandable, but the result in most PM offices is an expansive file cabinet collection that turns valuable workspace into needlessly dead space. And this paper-hoarding tradition really was the only viable solution, until now.
zInspector understands that it isn’t the paper itself, but the information on it, that has real value. Freed from the limitations of the physical page, in fact, your property inspection data becomes more useful and valuable than ever. With zInspector you can customize, perform, distribute, save then search and instantly reference all these traditionally paper-based processes, and more. Imagine never again generating a sheet of paper for anything on this list (except, of course, as required by local law):
- Move In Inspection
- Periodic Inspection
- Annual Inspection
- Renewal Inspection
- Move Out Inspection
- Move In / Move Out Comparison
- Tenant-Led Inspection
- Due Diligence Inspection
- Notice to Enter
- Notice to Fix
- Notice to Vacate
- Info Request (e.g., HVAC filter sizing)
- Tenant Repair Request
- Team Task List
- Turnover Task List
- Vendor Task List
Eliminate copying, scanning, faxing, duplicating, triplicating, collating, filing, signing, mailing, physically posting, and subsequently searching for paper documents. Reserve staples, paperclips, and file folders for special occasions. And, while you’re at it, let go of the tedious digital-camera inspection photo process you may be holding onto from the early 2000s.
You’ll save money and effort, spare trees, and free up precious office and home office spaces for actual working and living—one paperless inspection process at a time.
See how to get started — perhaps the most valuable 15 minutes you’ll spend all year.
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